Payments (Other)
- Amanda Thomas
Payments can be created in Aeros LIVE to create Payments to Growers for any types of things. You can create payments that can be payed back as a deduction in Settlements.
System – Payments (Other) – Other Payment Configuration
Other Payment Configurations
Setup an “other payment configuration” for each type of payment that can be processed without running a payment or settlement.
Details
Code/Description. Enter a code and description for the type of other payment which will be calculated. The code must be unique. The code and description are required fields.
Expense Code. Enter/select the expense code which will be created when an “other payment” has been committed. The expense code is a required field.
1099. If the “1099” information is to be updated when sent to A/P application, check the “Update 1099” box.
Deduction Options
If a deduction is to be created for the producer when a payment has been committed, check the “Pay this back as deduction” box. If this box is checked a deduction code must be entered/selected.
Payment
Amount. Enter the payment amount to be applied to the pay units for this code. The amount must be entered unless the “pay units” is manual entry.
Pay Units. Select the “pay units” to be used for this code.
Manual Entry. A dollar amount will be entered when “Create Other Payments” is processed.
Average Bird Count. The average bird count for the current period.
Ending Inventory. The ending inventory for the current period.
Head Placed. The total head placed for the group.
Head Moved. The total head moved/transferred for the group.
Note: All the “pay units” except for the “manual entry” will be calculated by taking the amount entered times the units.
Optional Entry: Age and age units. If an age is entered, when “Create Other Payments” are processed the current age of the group must equal age based on the “age units”.
Create Other Payment Wizard.
System – Payments (Other) – Create Other Payment
Note: screens shown contain test data only.
Step 1: Select Payment Type (code)
Step 2: Select Producer(s)
Step 3: Select the “groups” to be processed for the selected producers.
When the run button is clicked the “Other Payment Batch Details” screen will be displayed.
Below are examples of the information available on the “Other Payment Batch Details”.
Other Payments Form
Payments Tab
If the “pay units” for this code is “manual entry” then a payment dollar amount must be entered for each record.
If a deduction is to be created when the batch is committed then a deduction fixed amount or deduction% must be entered for each record.
The expense code for specific flocks/groups can be changed if necessary.
After entering the necessary information click “Verify” to edit the information entered.
Message Tab
This tab will display any messages related to the calculations for the other payment configurations.
Here are the current messages which can occur. A severity level of “Business” will stop the payment calculations for the associated flock/group.
A flock was selected which does not meet the age requirement
Save Button
When the “save” button is pressed the batch displayed will be saved. This batch can be viewed and committed at a later time.
A “saved” batch can be deleted if no records have been committed.
Verify Button
When the “verify” button is pressed the data which has been entered on the screen will be checked for any errors.
Examples of possible errors:
Payment is required
Either a fixed deduction amount or a percentage must be entered
Commit Button
When the “commit” button is pressed, any record which has the “accept” box checked will be committed.
An expense record will be created for the “accepted” records.
If deductions are to be created for this code, they will be created at this time.
Once a record in the batch has been committed the batch cannot be deleted.
View Existing Batches
System – Payments (Other) – View Existing Batches
Select Batch to be viewed.
The screens to view a batch are the same as when creating a batch.
Anything that can be done when originally creating the batch can be done when viewing the batch unless it has been committed.