ACH Setup, Create POs and Pay through AP ACH
This article documents how to set up ACH for the bank accounts & the vendor masters, create POs, and make payments using AP ACH transactions.
Pre-requisites
Step-by-Step Guide
Master>Miscellaneous>Bank Accounts – Bank AP02 has been enabled for ACH and will be used in this example. I have set the File Location as indicated to send the ACH files to the Citrix Server
2. Master>Payables>Vendor – Vendor 206921 has been enabled for ACH.
3. Purchasing>Purchase Order – I will create a Purchase Order for Vendor 206921. I start by clicking New.
4. I have entered the Supplier and Terms in the header, and clicked Save. I then entered the first item by selecting the inventory Type, and entering an item number and quantity. I click Save on the Selected PO Line Detail, and Click New to add an additional item.
5. I have added the next two items to the Purchase Order in a similar manner. Note that for item 3 I had to also enter the Cost.
6. Purchasing>Receive Against PO – Click new to start a new PO Receiver
7. I Retrieve to find my Purchase Order. I select it and click OK.
8. I enter a Receipt Location and Click on the Inventory Units tab
9. I have received a third of all of the items on the PO by dragging each one down, entering a quantity, and clicking Save.
10. I go back to the Receiver Control tab to see my receiver number and the Received values
11. I have created two more receivers to receive the other two-thirds of quantity on the PO
12. Payables>Voucher Entry – I click New to start a new voucher
13. I have entered vendor 206921, an Invoice number, Invoice Amount, and made sure that the Bank Account is set to AP ACH WEST. I click Save. I then click Link To so that I can attach one of my receivers
14. I select a Receiver and click Attach.
15. After my receiver moves to the lower window I click Close to go back to my voucher
16. I see now that my receiver has been attached, I click Save. I have also created two more vouchers attached to my other two receivers.
17. Payables>Voucher Payments – I click New ACH Batch
18. I then Retrieve for the Vendor and Bank Account to find my three Vouchers. I Select All and click OK
19. I click on the Selected Payment Detail tab to review, I click Create ACH which will be sent to the file location - C:\\DC\ACH\
20. I open the file to review, I can see that the correct Net payment amount has been written.
21. Commit button -
You can create the ACH file as many times as you want or need to.
Once everything looks correct, you can submit the file to the bank, then come back to this ACH payment screen and click on the Commit button.
This will mark this ACH transaction as completed and will not allow you to create another ACH file for this batch.
Notes: The Commit button is not mandatory.
