Voucher Pre-Payments

To accomplish a Pre-Pay within Aeros ERP perform the following steps: 

Create the Prepay Voucher and Check:

1. Create a Voucher thru Voucher Entry
   It will be a positive voucher so it can be paid.
   It will credit AP (automatic) and should debit a Prepaid Expense account
     

2. Pay the Voucher
   This will credit Cash and debit AP (both automatic)
    

At this point you have a debit to Prepaid Expense and a credit to Cash

Now as the invoices come in that you want to apply to the Prepaid Expense:

1. Create a Voucher thru Voucher Entry 
   It will credit AP (automatic) and debit some Expense account.
   
   
   

2.  Key Off the Voucher (this should be done immediately)
   Create the Key Off and drag the voucher to the right – this will debit the AP account (automatic)
   Click on the GL Distribution tab – and credit the Prepaid Expense account used in the original prepayment voucher.
   This will reduce the balance in the Prepaid Expense.

End result is each day the GL will be in balance and so will AP.