Ovotrack Purchase Order Synchronization: Graded Eggs and Packaging

Create a Purchase Order for graded eggs in ERP

The vendor and items that are being used on the purchase order must exist in the Ovotrack database.  Vendors and items have their own sets of requirements that must be met for the PO to be sent to Ovotrack.

Vendor Sync Requirements:

Ovotrack Vendor Data Synchronization

Item Sync Requirements:

Ovotrack Item Synchronization: Packaging

Ovotrack Item Synchronization: Egg Products

The Date field, Terms, and Item Code are all required fields:

Open

Creating a Batch in CONNECT

Go to the Ordering module.  Select New Batch in PO Sync.

Open

The search looks at when the PO was created/modified.  Make sure you enter a date/time in the Last Modified field BEFORE the day/time you created/modified the PO.

Ex: If you created the order on 8/20, you could to set the date to 8/19.

Once your date is set, click Import/Create Batch:

If there are any PO lines that match the criteria, they will now be staged in CONNECT.

Sending a Batch to Ovotrack

New Feature as of CONNECT 1.9.14+

PO Lines in CONNECT can now be updated with changes by selecting Update From Source

If a change has been made to a quantity or a line has been added to the PO in ERP, clicking this button will update that quantity or import the new line.  

Example: Click on the Update From Source Button if there has been a change:

The Quantity is now updated:

The PO can now be sent to Ovotrack.  Click the Send Batch button.  If the order passes validation, a send date will appear on the order line.  If there are any errors, they can be reviewed in the Commit Messages tab.

Receiving a Batch From Ovotrack

The PO is now in the Ovotrack database.  Before the PO is ready to be sent back to ERP, we need to click the Receive Updates button.  If there are any changes to the quantity of items on the order, it will reflect in the Received Pallets and Received Quantity field.  If there are no changes, the Received Pallets Received Quantity field will match the Pallets and Quantity field.  Once the PO has been received, the Received date will be populated. 

Committing Purchase Orders to ERP

At this point the PO is now ready to be sent back to ERP.  Click the Commit button.  Once the PO has completed the commit process, the Commit Date will be populated.

Once the PO has been sent back to ERP, it will create a receiver and receive the inventory.