Configurations and Mappings

GL Accounts

GL account mapping must be set up in the system to map from ERP to Aeros Live. (Setup Note: GL structures also must already be set up in the database to pull mappings from ERP appropriately).

‘Synchronize’ to pull recently added ERP GL accounts to the connect table.  You do not have to Sync every time, only when new accounts have been created in ERP.

The form will show you a list of all the GL accounts it pulled over from ERP at Sync.

Open

You can use the Show find Panel option to search through the list of GL accounts.  Right click on any of the column headers and select ‘Show Find Panel’

Open

You can type in a portion of the GL account to get matching results or even the account name.

Right click on a GL account to map the GL segments to Aeros Live.

Expense Distribution Rules

An expense Distribution Rule must be set up to tell the system how to distribute the expense.  You can create multiple rules.

I have created a Direct distribution meaning that 100% of the expense will go to the flock that I specify.

Other options are to create a distributed or conditional distribution that will distribute based on mappings set up.

You can also specify a distribution interval, to tell the system what dates to use when creating the expense.

You will then need to apply that rule to the GL account to tell the system when using the specified GL account, I will distribute by the specified rule.

Feed Mills

Feed Mills must be set up in Aeros Live.

Go to Feed Management --> Feed Mills.

The mappings for the plant from ERP to Aeros Live must be set up in the database.  The plant is referenced to the vendor short name.  Please contact a support person if any new plants should be set up for mapping.

Formulas

Formulas need to exist and be active in Aeros Live.  These can be manually entered or imported in from Connect using the formula import to Aeros Live from your formula file.

AP Voucher

When creating your AP voucher for the feed, it is important to include:

The Vendor which will represent the Plant in Aeros Live. 

The formula on the miscellaneous comment line.

The flock number under the Job Number column on the same row as the GL account for Feed.

The quantity which is the pounds of feed for the delivery.

Tab over farther to include the Quantity (pounds)

AP to AeLive Feed Connect Process

On the Accounting tab in Connect, Go to AP to AeLive Feed and select ‘New Batch’

Here you can select an existing parameter set and Load it or hit Next to create New Parameters.

Enter in the dates of the deliveries you want to pull in or pull over by Accounting Period.

Include or Exclude Specific GL accounts.  If you leave a segment with a star it will pull everything for that segment.

You can save the parameters you created on Step 4 to be used next time.  Once you hit finish it will create the batch and pull in the Feed Deliveries from your Loadout.

A batch will then be created for all feed deliveries to be brought over.  If you do not want to process specific rows you can uncheck the Include in batch checkmark and then make sure you hit Save to save your changes. 

You can find the Save button, along with other buttons to process your batch under the Accounts Payable Feed tab that comes up once your batch is completed.

The test commit button allows you to test the process prior to creating the feed deliveries in Aeros Live and to make sure no errors will come back.  Expense information will show what will successfully commit and any messages will help you determine possible issues.

 The commit batch button will commit all rows with the ‘include in batch checkbox’ marked and create the feed deliveries in Aeros Live.

If you committed a row in error, you can roll back a selection or all rows committed by selecting one of the following buttons.  This will remove the delivery created in Aeros Live and un-commit the row.

If you make changes to the batch make sure you hit the save button otherwise your changes may not have taken affect.

Once records are committed they will turn grey and cannot be committed again.

To view existing batches, select ‘view existing’ from the ribbon bar under the AP to AeLive Feed section.