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Create G/L Accounts

Create G/L Accounts

Use the G/L Account Maintenance screen to create and edit G/L Accounts.

Pre-Requisites

  1. Companies

  2. Divisions

  3. G/L Account Format

Step-by-Step Guide

  1. Access the Master module.
     

    image-20250213-161923.png
  2. Select G/L, then choose G/L Account.

     

    image-20250213-162408.png
  3. Click New.



  4. Specify a Short Name value. For example: PAYABLES



  5. Specify an Accrual Description. For example: ACCOUNTS PAYABLE

  6. Select an Accrual Type option.
    Note: Known Bug: Only select Asset, Liability, Equity, Expense, or Income.
    DO NOT select Cost of Goods or Miscellaneous Expense.
     

  7. Optional: Specify an Accrual Sub Type option.
    See the Create G/L Sub Types article for more information.


  8. Select a Division option.


  9. Specify a value in the Segment 3, 4, and 5 fields. The title and length requirements of these fields are defined by the G/L Account Format


  10. Optional: Specify an option in the Year-End field. This option is only valid Income & Expense Accrual Type G/L Accounts. 


  11. Optional: Specify a X-Ref TO Old G/L Account No. value if you are moving from an old system where activity will need to be migrated into Aeros ERP.


  12. Optional: Check any desired options under the Post to G/L in Detail From section.


  13. Optional: Check any desired options under the Control section.
    Note: Typically, the only option selected here is the G/L Control Account option, used for essential accounts like Payables, Receivables, Sales, Inventory, and others. For additional assistance, please reach out to your Implementation Specialist or Customer Support.

  14. Optional: Check any desired options under the Ability to Post Form section. 
    Note: This option is inquiring whether the G/L account can be used for Voucher lines or Invoice lines. If neither option is selected, it indicates that this G/L account may only be used for Journal Entries.


  15. Click Save

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