Create G/L Sub Types

Use the G/L Account Maintenance screen to create and edit G/L Sub Types.

Note: G/L Sub Types are groupings of G/L Accounts. For example, UTILITIES. If you want all Utilities to show as one line on financial reports, you would create a UTILITIES Sub Type and assign it to all Utilities G/L Accounts (power, water, trash, etc...).

Pre-Requisites

1. Companies

2. Divisions

3. G/L Account Format

Navigation

From Master > Click G/L > Click G/L Account > Click G/L Sub Type at the bottom of the form.

Open

Click Insert.

1. Specify a Short Name value. For example: UTILITIES
   
   

    

   Open

   

2. Specify a Description value. For example: UTILITY EXPENSES

3. Select a Method option.

   1. Accrual

   2. Cash

   3. Both
      
      

4. Select an Accrual Type option.

   1. Asset

   2. Liability

   3. Equity

   4. Expense

   5. Income

   6. Cost of Goods

5. Specify an Accrual Order value. For example: 5
   Note: This is the sorting of the Sub Type on financial reports. 
   
   

6. Specify a Cash Type option. Note: If you are not a Cash Basis company, this is still required; select the same Cash Type as the Accrual Type.

   1. Asset

   2. Liability

   3. Equity

   4. Expense

   5. Income

   6. Cost of Goods
      
      

      
      
      

7. Specify a Cash Order value. For example: 5 
   Note: If you are not a Cash Basis company, this is still required; specify the same Cash Order as the Accrual Order. 
   
   

8. Click Save.
   
   

9. Notes:

   1. You can now access the G/L Account master screen and select the newly created G/L Sub Type in the Accrual Sub Type or Cash Sub Type fields. 

   2. The Accrual Sub Type or Cash Sub Type will list under the list of option only if they have the same Accrual Type or Cash Type.

Accrual Type:

Cash Type: