Division

Owned by Amanda Thomas
Last updated: Jun 28, 2023
7 min read

 

 

 

The user can also add a new division. There are a few prerequisites to adding a new division. The user must be associated to at least one company in the application and the user must have rights to add divisions. One last prerequisite is the user needs to have the company selected in the Facility Management tree, so that the application knows which company the user is adding the division to. To add a new division, the user will click the Add Division button. The Add New Division form appears. Here the user can add a new division, including the addresses and phone numbers associated with that division.

 

 

 

Details

  • Division Name. The name of the Division.

  • Division Code. The corresponding Division Code. The Division Code must be unique.

  • Status. Whether the Division is currently active or inactive.This field will default to the system default of Active.

 

  • Estimated Depopulation. Manual/Auto:  This setting will create Estimates when the flock is created automatically if set to Auto.  It will create the estimated placements for all houses under the farm that the flock belongs.

  • Settlement Movement Date Based On. Last Date/First Date: For flock settlements, set settlement dates based on Last Date or First Date for Live Hauls.

  • Include Flocks for this Division in Feed Schedules? Select this option if you want to include this division’s farms and flocks in Feed Schedules. If not selected, then Farms and Groups assigned to the division are unable to be included in feed scheduling.


  • Supported Industries Types. The appropriate Industry Type for the division. For more information on Industries, please see Industries and Industry types.

To save your changes Save button.

 

Addresses

You can also assign addresses to the farm. To do so, click on the Addresses tab (2) as shown below. To add a new address, click on a new empty row on the bottom and fill in the appropriate data:

  • Address type. This is the type of address that is being entered. The current selections are Street, Mailing, Billing andShipping. The physical address is the Street address. The field allows the user to either click the drop down field to make their selection or use the type-ahead feature for faster input. This is a required field and a selection must be made.

  • Address. The actual street address of the division. This is a required field.

  • Address (misc). Any miscellaneous address information for the division. This field is optional.

  • City. The city of the division. This is a required field.

  • Country. The country of the division. This is a required field.

  • State/Province. The state or province of the division. This is a required field.

  • Postal Code. The postal code of the division. This field is optional.

 

To save the record, the user will tab all the way till the next line. If there is invalid data or the required fields aren’t entered the grid will display validations on each field that need to be addressed.

To view the validation message, hover over the X on the field. If the field is not validated, the user will not be able to save any data on the screen. The user will also not be able to do anything else such as close the screen or open a new screen until the issue is resolved.

To cancel a new record the user will hit the Esc key. To delete a record, the user will select the whole row and hit the Delete button on the keyboard. This will bring up a confirmation prompt before deleting.

To save your changes Save button.

 

Phone/Fax

You can also assign phone/fax numbers to the division. To do so, click on the Phone/Fax Numbers tab (3) as shown below. To add a new phone/fax number the user will click on a new empty row on the bottom and fill in the appropriate data:

  • Number Type.  The type of number that is being entered in. The current selections are Phone and Fax. The field allows the user to either click the drop down field to make their selection or use the type ahead feature for faster input. This is a required field and a selection must be made.

  • Number.  The phone/fax number of the division.  This is a required field.

  • Notes.  Any notes the user wishes to make about the phone/fax number.

To save the record, the user will tab all the way till the next line.  If there is invalid data or the required fields aren’t entered the grid will display validations on each field that need to be addressed.

To view the validation message hover over the X on the field. If the field is not validated the user will not be able to save the data not only on the grid but any data on the screen. The user will also not be able to do anything else such as close the screen or open a new screen until the issue is resolved.

To cancel a new record the user will hit the Esc key. To delete a record, the user will select the whole row and hit the Delete button on the keyboard. This will bring up a confirmation prompt before deleting.

To save your changes Save button.

 

Default settings

 

  • Delivery Price UOM. The unit of measure for Delivery Price. The unit of measure selected for this option controls the data entered in the Feed Delivery form.

  • Feed Delivery Weight. The unit of measure for Feed Delivery. The unit of measure selected for this option controls the data entered in the Feed Delivery forms.

  • Ending Feed Weight. The unit of measure for Ending Feed. The unit of measure selected for this option controls the data entered in the Ending Feed forms.

  • Feed Delivery Hour.  For feed consumption to calculate the system relies on Feed Deliveries and Ending Feed Inventories.  Time is important to be able to tell which happened first, the delivery or the inventory record.

  • Ending Feed Inventory Hour. For feed consumption to calculate the system relies on Feed Deliveries and Ending Feed Inventories.  Time is important to be able to tell which happened first, the delivery or the inventory record.

  • Additive Weight.  The unit of measure for Additives.  The unit of measure selected for this option controls the data entered for any additives in Feed Plan or Feed Delivery forms.

  • Egg Production Weight. The unit of measure for Egg Production weight. Egg production weights set the Case Weights in the Egg Production Tab of the Egg Transactions form. All Units of Measurement for Case Weights must be the same throughout a division.

  • Apply Egg Weights.  Back/Forward.  When you record an egg weight should that record continue forward or be applied backward until the next egg weight is taken.

  • Default Temperature UOM. The unit of measure for Temperatures.  The unit of measure selected for this option controls the default that is populated in the record-keeping form for all temperatures.

  • Default Water UOM. The unit of measure for Water.  The unit of measure selected for this option controls the default that is populated in the record-keeping form.

  • Default Body Weight UOM. The unit of measure for Body weights. The unit of measure selected for this option controls the default that is populated in the record-keeping form.

  • Live Haul / Condemnation Weight. The unit of measure for Condemnation weight. The unit of measure selected for this option controls the data entered in the Condemnation Certificates.

  • Last Invoice Number. You can enter the last invoice number used from an older system.

  • Minimum Percent for Primary Breed. The primary breed percentage minimum. This tells you what percentage of a breed is required for AeLive to consider it the primary breed within an animal group.


 

Controls

To save, fill in the fields you wish to save for a division and click Save button. If the save is successful, the form’s status bar will indicate a successful save.

To Edit or delete a division, right click on a division in the Facility Management Tree and select “Edit This Division”. (You can also select the division and then click the “Edit Selected” button.)

The division can then be edited and changes saved. If the Division needs to be deleted, do so by clicking the Delete button on the form.  Password verification is needed as to not accidentally delete a facility.  Deleting a facility may cause related records to be deleted.

WARNING: Deleting a Division will delete ALL associated Farms, and Houses. If you accidentally delete a Division, contact your system administrator.