To edit an existing voucher or to locate a voucher for review, utilize the Voucher Entry feature.
Pre-Requisites
Vouchers
Navigation
To view Vouchers, navigate to the Payables module.
Step by Step Instructions
Click on the Payables button.
Click Voucher Entry.
3. Select Retrieve to view all outstanding and unpaid vouchers for the currently selected Division.
Optional: Click Filter to select additional options to find Vouchers.
Choose the preferred Voucher for review or editing, then click on the Selected Voucher tab. This is where the Voucher will be displayed for your review.
Adjust the Voucher as needed and select Save when finished.
Choose the Voucher list tab to go back to the list of Vouchers.
Pay Vouchers
Utilize the Payment function to produce checks or create an ACH file for Voucher payments.
Pre-Requisites
Vouchers
Bank Accounts
Follow these steps to manage payments within the Payables module:
Click on Voucher Payments button.
Select the New Check Batch button.
3. You have the option to narrow down your search for specific Vouchers using the ‘Filter Criteria’ section.
Select the Voucher(s) to include in your payment batch and click ‘OK'.
You may choose to define a Payment Type and and/or include a Description as needed.
Save your selections.
Initiate the printing process by selecting the ‘Print’ option.
Ensure the information is correct that is displayed on the 'Print Payment Batch” screen.
If needed, modify your printer configurations by choosing ‘Print Setup’.
Validate the check printing y selecting ‘Yes’, ‘Partially’, or ‘None’. When 'Yes is chosen, you have the option to print an office coy and a Check Register when prompted.
Conclude the process by clicking ‘Close’.
Pay Vouchers- Generate ACH
This article documents how to create an ACH Batch Payment. An ACH (Automated Clearing House) batch payment refers to a collection of electronic fund transfers that are bundled together for processing as a single batch. This method allows businesses and organizations to efficiently transmit multiple payments simultaneously.
Pre-requisites
Bank Account - with ACH Configuration
Vendor - with ACH Configuration
Voucher
Follow these steps to create an ACH Batch Payment:
Navigate to the Payables Tab and proceed to select Voucher Payments.
Click on the New ACH Batch button.
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Work Order → Formula Master → Markeups Tab
Click the Markups tab if you would like to specify any desired Markups. This is optional. Usually, Markups for feed production include Delivery fees and or Milling Charges.
A Markup Code will need to be defined in the Master Config before being able to select one. The Amount you specify for markup is a per-pound calculated price. You can alternatively check the per Batch option for a solid fee per formulation produced.
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Work Order → Formula Master → Divisions Tab
Specify a GL account the work order process will utilize when producing feed.
Required: Specify a Company / Division and G/L Account that this Formula is valid for.
Optional: Add any additional Company / Divisions and G/L account to the grid by clicking on the bottom blank row.
Note: This must be set as an Asset account and the Cost of Goods Sold checkbox must be specified on the G/L Account Master.
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Work Order → Formula Master → Inventory Locations Tab
Click on the Inventory Locations tab and specify the default sources of inventory for the ingredients. This is optional. Inventory Locations will need to be defined in the Master Config before being able to select one.
Click the Save button in the ribbon bar.
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Remove Formula.
Select formula and select remove from the ribbon bar. If the formulation has been used in a work order the system will not allow you to delete the formula. You must set as inactive instead.
Set new effective date:
Click the Calendar Icon next to the Effective Date field.
Specify an Effective Date and then Click the Accept button.
You can select the copy selected dates values to new date to bring over all information to new date where it can make it easier to modify ingredient values and percentages.
If a work order is created the system will look at the production date to determine which effective date to utilize for the formulation.
