This article documents how to process the summary ship to invoices then create the summary bill to invoice.

Summary Billing Overview             

Summary billing provides the ability to combine invoices from multiple customers into a single invoice for a separate customer for billing purposes. The customers who take delivery of the product are referred to as summary ship-to customers. The customer who receives the billing information is referred to as the summary bill-to customer. Each customer that participates in summary billing will be configured as a summary bill-to customer or be linked to a summary bill-to customer. Customers linked to a summary bill-to customer are summary ship-to customers.

The summary ship-to invoices are used for sales analysis purposes. This allows users to do analysis on a more granular basis with the ability to report sales by customer location, region, state, etc. Summary ship-to invoices are not used for G/L posting or cash applications. The source documents for summary ship-to Invoices are customer orders, debit and credit memos.

The summary bill-to invoice is used for aging, cash application and posting to the General Ledger. They are not used in sales analysis because the summarized information does not provide sufficient detail for analysis purposes. The source documents for summary bill-to invoices are summary ship-to invoices.

The summarization process can occur in one of two methods, Average Price or Distinct Price.
Average Price combines units, pack and dollars for each distinct Item for all summary ship-to invoices being summarized then divides the dollars by the pack to provide an average price per unit for each Item on the summary bill-to Invoice.
Distinct Price creates a separate invoice item line on the summary bill-to invoice for each distinct item price combination from all the summary ship-to Invoices being summarized.

Pre-requisites

1. Division Configurations
2. Create Customers
3. Summary Bill To Customer Setup
4. Summary Ship To Customer Setup
5. Create Customer Orders
6. Allocate & Ship Release Orders

Step-by-Step Guide

1. Navigate to the Create Invoices (Logistics -> Create Invoices) 

Create Invoices

Upon entry all orders will be displayed for regular customers for the division you are currently in.

Click the Summary Bill Customers radio button to access the summary ship to orders

Select the orders to create invoices for then click the Auto Invoice Button.

The Auto Invoice form is used to designate the invoice and as of dates for the Create Invoice process.

There are 3 selections in the drop down. After selecting an option is completed click the OK button

Use Dates Below allows the user to accept the default system dates or enter a desired date.

Use Delivery date allows user to designate the orders delivery date for the invoice and as of date.

Use Ship Date allows the user to designate the orders ship date as the invoice and as of date.

LIS System message box will display when the invoices have been created. Click OK to continue.

The invoice number assigned can be viewed by scrolling form to the right. Click the form Close button to exit.

This process should be repeated for all orders that will be part of the Summary Bill To Invoice.

Credit and Debit Memos

Credit and debit memos are create din the Adjustment Entry form.

The invoice updated prior to creating the Summary Bill To Invoice.