This article documents how to submit your Pre-notes.
A pre note or prenotification is a zero dollar payment to validate the account and routing details of a bank account before debiting or crediting it.
Pre-requisites
Bank Accounts - with ACH Configured
Vendor - with ACH Configured
Step-by-Step Guide
Access the Pre-Notes function (Accounts Payable -> Payments -> ACH Pre-Notes)
Any Vendor where the “Pre-Note Sent” flag is NOT checked will be displayed.
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Select the Bank Account you wish to send Pre-Notes from/to.
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Click the Create File button.
This will create the ACH File in the file path as specified on the Bank Account Master’s ACH Settings.
When processing has completed, a confirmation will appear:
The Vendor’s setting of Pre-Note Sent flag will be automatically checked.
The screen will be automatically refreshed, showing no Pre-Notes are pending.
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The file can now be located and transmitted to the Bank.
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If an error / returned transaction notification comes back from the bank, it will be necessary to modify the Vendor’s ACH Settings. When doing so, uncheck the Pre-Note Sent flag. This will queue this Vendor up for inclusion in the next Pre-Note file.