Voucher Key-Offs Entry

Use the Voucher Key-Off function to pay a voucher with another voucher or with a G/L distribution.

Pre-Requisites

1. Vouchers - with approved status

Step-by-Step Guide

1. Access the Payables module.
   
   
2. Click Voucher Key-Offs.
   
   
3. Click New button.
   
   
4. Use the Filter Criteria section to select a division, accounting period and vendor.
   The voucher invoices for the vendor selected will display in the left panel titled "Voucher Keyoff".
   (NOTE: Accounting Period is critical. It cannot be before the period the voucher/credit voucher is posted.)
   
   
5. (Optional) Enter a comment describing why the item is being keyed off.
   
   
6. From the Voucher Keyoff tab: Select the Voucher(s) you wish to key off (pay).
   Highlight a voucher(s), Click and hold left mouse button on voucher(s) and drag
    to the right panel then release left mouse button.
   (This is where a Credit Voucher can be applied to an open/partially paid voucher.)
   
   
7.  GL Distribution tab: When you are using the Key-Off function to void a voucher, click the GL Distribution tab.
   
   
8. Click Insert.
   
   
9. Select the GL Account you are using to clear the voucher and enter the amount to post to that account.
   (Do NOT use the Accounts Payable account.)
   (Additional accounts may be inserted by clicking the insert button for each account.)
   
   
10. Click Save.
    
    
11. Repeat steps 3 through 10 for each vendor you have a Key-Off(s) for.
    
    
12. Click Close.
    
    
13. To print a report for the Key-Offs created, go to Report Wizards - Distribution Register - enter Date / Date range
    the Key-Offs were created - in Step 6 uncheck all except the Keyoff options. Run.