Pre-requisites

General Ledger

Expense Distribution Rules

ERP Journal Entry

Make sure that in the comment in the Journal Entry header you include the flock number this expense is supposed to go to if this is a DIRECT expense.  You must put an ‘F’ in front of the flock number so the system knows this is a flock number and not just a regular comment.  In the connect batch you will be able to enter the flock number in the batch if you miss it in this step.

Running a Batch

Select to run a batch from AP or JE to AeLive Expense.

The following screen will show up.  You can select Show public parameters to select a saved parameter or select next to create a new one.

In the following screenshot, you can see the saved parameters.  Double click or select one and click load to use a saved parameter.  You should be set up already if you use POULT INVOICES.

Once you select next you will then select the company and the accounting period you want to run the batch for.

Include the General Ledger Accounts you want to pull in. Or exclude specific GL accounts.  An asterisks will pull in all for each segment not specified.  You can also exclude specific GL accounts.

On the last step you can save a new parameter or hit finish to continue and create the batch.

Once the batch is ran, it will pull in all your transactions for the accounting period and company for the selected GL account.

If you missed entering a flock code for direct expenses you can manually enter it in under the flock code column.  A flock code is not needed for indirect expenses.

Make sure that the transactions you want to commit to Aeros LIVE Expenses have the Include in Batch checkbox checked.