Create G/L Account Formats

Use the G/L Account Format Maintenance screen to create a new G/L Account Format.

Aeros ERP allow a G/L account to have up to 5 segments.

Example 1: Company - Division - Department - Account - Sub-Account

Example 2: Company - Division - Department - Account

Notes:

It is recommended that there is never more than one G/L Account Format configured in the system.

This is generally a one-time setup configuration and never modified. Please consult your Implementation Specialist or the Customer Support Department before making any modifications. 

Pre-Requisites

1. None

Navigation

From Master > G/L > G/L Account Format.

1. Click Insert.

2. Enter a Format Name.

3. Segment 2’s specifications are preset to the length of 3, Mix, and Division.

4. Segment 3 -

   1. Length of Segment 3 - Specify a length for 3rd Segment.

   2. Type of Segment 3 - Select an option: 
      Mix is for alphanumeric (A-Z, 0-9); Numeric only allows 0-9.

   3. Description of Segment 3 - Specify a description for this segment.

5. Complete step #4 for Segment 4 and Segment 5 if desired.
   Note: If you do not wish to use Segment 4 or 5, set the Length of Segment X field to 0.

6. Click Save. 

NOTE:

If the Division # length is only 2 characters, after creating the format, you will need to run the following SQL Statement:


UPDATE GLStructure SET glsseg2length = 2