Pay Vouchers Generate ACH

This article documents how to create an ACH Payment Batch

Pre-requisites

1. Bank Account - with ACH Configuration
2. Vendor - with ACH Configuration
3. Voucher
4. Generate ACH Pre-notes

Step-by-Step Guide

1. Access the Maintain Batches function (Payables Tab -> Voucher Payments).
   
2. Click on the New ACH Batch button:
   

Vouchers will only appear if the pre-note date is before the voucher date and the pre-note sent checkbox is checked.

1. Just as creating a normal check print batch, locate the Vouchers you wish to pay. The grid will be limited only to Vendors that have the Enable ACH option set on the Vendor Master.
   
   
2. The ACH Vendors checkbox is automatically set and cannot be unchecked.
   The Bank Account drop-down listing will only show Bank Accounts that have Enabled ACH.
   An indicator of ACH Batch will appear to the right of the Accounting Period.
   
   
3. Click OK to select the Vouchers.
   
   

4. You will be taken to the Payment Batch Maintenance screen that lists each of the payments.
   
   

   Bank Account Code is set to the selected Bank Account. However, this can be changed to a non-ACH enabled bank account. This will convert the Payment Batch to a standard Check batch

   Payment Type is forced to ACH.

   Check Date is the date used within the ACH file. ACH Rules state that this cannot be a Saturday, Sunday or Banking Holiday

    
   
   

5. Once your batch is complete, click the Create ACH button. This will create the ACH File in the file path as specified on the Bank Account Master’s ACH Settings.
   
   When processing has completed, a confirmation will appear:
   
    
6. The file can now be located and transmitted to the Bank
   
   
7. Once confirmation that the file has been successfully processed, click the Commit button. Ensure that the Total Net Paid Amount matches the Bank’s confirmation report
   
   Note: Users can exit the Payment Batch screen by clicking Close and return to the screen to Commit the batch once the confirmation comes in.
   
   If necessary, the Create ACH button can be clicked multiple times to create files.
   Warning: This will recreate the ENTIRE file; possibly duplicating funds transfer to the Vendors. Only do this if the original file was rejected by the Bank.
   
   
8. Confirm that you wish to Commit the batch by clicking on Yes.
   
   
   
   Warning: This is the point of no return. As soon as Yes is pressed, the payments for the batch are committed. The only way to undo it is to perform a Payment Void for each check within the Batch.
   
   
9. The system will prompt you to print the Check Register and select a Printer.

Process Completed!