Content Comparison

...

1. Vouchers

2. Bank Accounts

Step-by-Step Guide

1. Access the Payables module.Creating a Manual Payment

    Click Payment.
   Click Manual Payments

   1. Load the Manual Payment screen by navigating to Accounts Payable > Payment > Manual Payments. The Payment Listing screen will appear.

   2. Select

   Vendor you wish to pay.
    Click New.
   Select a Bank in the lower left corner of the screen.
   Select Invoice(s) for payment.
   Click OK.
   Enter Payment Number.
   Select Payment Date and Acctg. Period.
   Click Pay.
   

2. Click Close. 

...

1. 1. a Vendor from the drop-down listing or by clicking on the ellipses search button to display the Vendor Alpha Search screen.

   2. Click the New button. The Vendor Invoice List screen will be displayed.

   3. Using the Filter Criteria query, enter in the search parameters then press the Retrieve button. The Voucher List grid will be refreshed showing any matching Vouchers.

      Tip: Be sure that the correct Bank Account for the New Batch and Accounting Period are selected in the bottom left corner of the screen.

   4. In the Voucher List grid, click on the Voucher(s) you wish to include in the Payment by clicking once on each desired Voucher. When you click on a Voucher, the row will be highlighted indicating its selection.

    

   Tip: A range of Vouchers can be selected by clicking the first Voucher, holding down the shift key and selecting the last Voucher desired. All rows in between will be selected and highlighted.

   Tip: To select all Voucher’s displayed, click on the Select All check box in the upper right hand corner of the Voucher List grid.

    

   6. If desired, click in the Applied Amount (V) field to modify the amount of the payment for the selected Voucher.

   7. Once the desired Voucher’s have been selected, click on the OK button. The Manual Payment screen will be displayed.

   8. In the Selected Payment Batch section of the screen, verify the totals are correct.

   9. Select an option from the Type drop-down list.

   10. If desired, enter a Description or a Memo of the Payment.

   11. Modify the Check Date if necessary to reflect the appropriate date to place on the checks when printed.

   12. The Payment Batch has now been created. Additional steps can now be taken by following the processes defined below:

       1. Printing a Manual Payment

       2. Adding Vouchers to a Manual Payment

       3. Removing Vouchers from a Manual Payment

    

    

2. Printing a Manual Payment

    

   1. From the Manual Payment screen, click on the Print Setup… button to confirm the correct printer is selected.

   2. Click the Pay button. A confirmation screen will appear.

    

   3. Confirm that you wish to print the check by clicking the Yes button to continue.

    

   4. The check will be printed to the desired printer. The system will confirm that the check printed okay. If so, click Yes, otherwise, click No.

   5. Close the Manual Payment screen by either pressing the Close button to return to the system menu or the Select button to return to the Payment List screen.

    

3. Adding Vouchers to a Manual Payment

    

   1. From the Manual Payment screen, click on the Add button above the Applied Records listing.

   2. The Vendor Invoice List screen will display.

   3. Using the Filter Criteria query, enter in the search parameters then press the Retrieve button. The Voucher List grid will be refreshed showing any matching Vouchers.

   4. In the Voucher List grid, click on the Voucher(s) you wish to include in the Payment Batch by clicking once on each desired Voucher. When you click on a Voucher, the row will be highlighted indicating its selection.

   5. If desired, click in the Applied Amount (V) field to modify the amount of the payment for the selected Voucher.

   6. Once the desired Voucher’s have been selected, click on the OK button. The Manual Payment screen will be displayed.

4. Removing Vouchers from a Manual Payment

1. From the Manual Payment screen, selected the desired Voucher to remove from the Applied Records listing.

2. Click on the Remove button above the Applied Records listing.

3. If this is the last Voucher, you will be prompted to delete the payment. Click Yes or No to confirm.

4. The Voucher will be deleted from the Manual Payment.