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System --> Producer Management --> Deductions

• Select a Producer. Select a producer for which deductions are to be added/changed.

After selecting the producer any deductions previously entered for this producer will be displayed.  These deductions can be changed and/or new deductions can be added.

Deduction Information

Deduction Code - Make a selection from the drop down - required. See below for setting up deduct codes.

Deduction Description - Description for the selected deduction code (display only)

Starting Date - Enter date on which deduction code was issued/received.  Any settlements or payments after this date will check to see if this deduction can be taken (will default to the current date) - Required.

Vendor To Be Paid - Select from list of available vendors -Required.  If you have vendors to add please contact support as we have to enter these through the database until we create a user form.

Priority - Will default to the value on the deduction code master record.  This is used to determine the order of applying deductions, starting with 1. - Required.

Starting $Amount - The total amount of the deduction - Required.

Fixed Payment - If a fixed amount is to be taken each time a settlement or payment is processed, enter the specific amount - Required (fixed payment OR payment %).

Payment % - If a % of the pay is to be taken each time a settlement or payment is processed, enter the %.  Net payment times the % to get the deduction amount. -Required (fixed payment OR payment %). 

Status - open, paid, closed, held. -Required

When entering a new deduction it will default to "open".  If you do not want a deduction to be taken for a settlement or payment then change the status to "held" until after the settlement or payment has processed.  If the deduction needs to be stopped before the balance is zero then change the status to "closed".  When the balance is zero the status will automatically change to paid.

Expense Code - This is the expense code that will be posted to when a deduction is taken on a settlement or payment. -Required.

LTD -The total $amount taken through the last settlement or payment (display ONLY)

Balance - $amount left to be taken (display ONLY) 

For a highlighted deduction the following will be displayed in a grid below the deductions. There will be a tab for comments, balance information and excluded farms.

Comments

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Display, add or change any comments needed for the selected deduction.

Balance Information

• Deducted From – description of what has happened to the deduction. 
  Example: Starting Balance
• Flock Code – flock which deduction was taken against
• Date – date deduction was taken
• Add – amount added to deduction (starting balance)
• Subtract – amount taken at settlement or payment
• Comments
• Identity – unique identification number for deduction taken
• Adjustment of – the identity number of the deduction code adjusted
• Adjustment Amount – the amount of the deduction adjusted
  
  

Excluded Farms

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Deductions will not be taken from payments or settlements calculated for these farms. Only the farms for the producer will be listed.

Deduction Codes

Enter the deduction codes which can be deducted from a flock settlement or a payment for a producer

System –> Producer Management –> Deduction Codes

Details

• Code.  The corresponding code to the Deduction.
• Description.  The name of the Deduction
• Type.  Select a Type from the dropdown (loans, company reimbursements, garnishments/attachments, docations, etc.)

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• Expense Code. Option to select a default expense code that the deduction will be assigned.  The expense code that will be hit when this deduction is taken.
• Priority.  You can set the priority on deductions to make sure certain items are deducted first.  Enter a number here, 1 being top priority.

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