Vouchers refer to documented proof of a debt owed by an organization. A voucher is the digital record that details the amount owed, reason for the debt, and any relevant details regarding the payment terms or deadlines. Vouchers are used to support the authorization of payments and ensure proper accounting of expenses.
Pre-Requisites
Step-by-Step Guide
Access the Payables module.
Click Voucher Entry.
Click New.
Select a Vendor. Either key-in the Vendor #, select from the drop-down list, or right click to display the Vendor Search.
Specify an Invoice Number and Invoice Amount.
Specify any optional fields such as Invoice Type, Bank Account, Miscellaneous Comment, etc...
Click Save.
Click Insert.
Select a G/L Account. Either key-in the Account #, select from the drop-down list, or click the search ellipses (...) button to display the G/L Account Search. Specify either a Debit Amount or Credit Amount.
Scroll to the left to specify any optional fields such as Job #, Quantity, or Comment.
Repeat step #9 to #12 for any additional G/L distribution lines as desired.
Click Save.