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When adding or updating a bank, a new tab for "Payment Manager" Settings will be available. Configuring these settings will enable users to create Payment Manager files for the selected bank.
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If the vendor's ACH settings tab is configured to "Enable ACH," the payment type drop-down will be restricted to ACH. Ensure all ACH configurations are completed for this vendor, and their ACH payments will be included in the batch lookups.
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To ensure a vendor appears in the batches, set the Default Bank for the vendor to a bank that has Payment Manager configurations, or add a bank account for a bank with these configurations on the "Bank Accounts" tab.
Performing a Payment Export Batch
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Once vouchers are available for our configured vendors, we can create a payment batch. Open the Voucher Payments screen and click the "New Pay Manager Batch" button.
This will display the "Open Voucher List" screen. First, we'll select a bank from the lower left corner. Similar to ACH batches, this list of bank accounts is filtered to include only those banks that are configured for Payment Manager exports.
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The list shows only banks with valid Pay Manager configurations. After selecting the appropriate bank, we you can enter search criteria at the top of the form to load our vouchers. For Payment Manager batches, the ACH Checkbox and Payment Type filters are disabled; instead, the payment types configured on the bank will determine which payment types appear in the search results.
Once we have identified the records we want to process, click "OK."
This will direct us you to the Payment Batch Maintenance screen, where we can review our the outgoing payments one final time. If everything looks good, we will click the "Pay Mgr. File" button to finalize the batch and generate the file.
Similar to previous ACH files, the Payment Manager does not effectively notify the user when the file has been completed or where it can be accessed. This limitation is a known issue with Powerbuilder that we hope to address in future improvements and updates to this process.
The file can be regenerated at any time by reopening the batch and clicking the "Pay Mgr. File" button. If the file has been generated before, it will be overwritten. If the previously generated file is open or in use, an error may occur.
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Looking Up Existing Payment Manager Batches
Payables → Voucher Payments
Existing Payment Payment Manager Batches can be searched for and reloaded from the "Payment Batch Maintenance" screen. They can be identified by their payment type labeled as "Pay Manager."
The Payment Manager File
The file is a pipe-delimited flat file. Below are the details of the fields.
https://getaeros.atlassian.net/wiki/x/oYoRAg
The file will always follow the naming convention: PayManager_[Batch Number]_[Batch Create Date].txt
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