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To set up additional inventory locations, go to Master --> Payables --> Vendor
Find “CIRCLE ‘S’ RANCH INC” the vendor you want to assign inventory locations to and select ok. Go to the Inventory Location tab. Here you can add additional Inventory Locations.
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Select the location and edit. Deselect/Select Warehouse Bin tracking check box
Add Warehouse bins to an inventory location
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Select the location you want to add bins to, and then select the tab, “Warehouse Bins”
Select new and add
Vendor Product Codes (optional)
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Vendor Items are also configured in the Item Master Sources tab. Refer to Master -> Inventory -> Item, select an item, then click on the Sources tab
Select a Vendor then click the Save button followed by the Vendor Item Detail button
Adjustment Code Setup
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Expense Code Navigation: System --> Expense Settings --> Expense Codes
Components in Aeros Live
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Access the PO Receiver via Purchasing -> Receive Against PO
Click the New button to create a new Receiver.
Set the desired Supplier, select Status of Open and click Retrieve button. Then select the desired Purchase Order. You should only have one. Next Click the OK button.
Receiver Screen
Set the Accounting period and Receipt Date. Then click on the Inventory Units tab.
Drag down the desired item, set the received quantity, and then set the Lot (optional) and the Unit Cost as desired.
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Move to Inventory Units Tab
Once in the Inventory Units Tab, Select Insert
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The system will then ask if you want to print your receiver. Select Yes or No
INVENTORY
TRANSFER TO TRUCK
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Pick a company, division, location to send the items (truck), Period and then key the quantity and adjustment code. Transfer adjustment code?
Select New Transfer to transfer to a different truck or location.
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Select by dates or by the accounting Period
You can set this up however is logical
On the last step, you can save your parameters you just set or select finish
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If you select the expand button under a row, it will show you possible flock ID options that can be used to create an inventory expense.
In the Mapped Flock column, if there is only one flock possibility it will automatically choose that flock, otherwise you will need select a flock that this expense will go to. Make sure to save.
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Make sure that the include in batch check box is checked to include them in your commit or test commit.
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Check the import messages to see if you get any errors that you can fix prior to committing.
You can then select Test Commit to see if the commit will go through smoothly or go ahead and commit.
Once committed, the ones that went through will be grayed out and the committed check box will be checked.
For those that did not commit, you can check the commit results for messages as to why they did not go through.
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If I go to the flock I wanted to get the expense from inventory, I will view that flocks expense form and see that those went through using the expense code, the component code, the cost and units. I can also see in the create Type that it was imported from inventory and the G/L account.
Inventory Reports
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Resulting Journal Entries
Journal for the purchase
CSR | Debit | Credit | Set up in: |
01-01-100-13200-000 Water Meds Inventory | $XX |
| MasteràInventoryàInventory Type (Inventory GL account) |
01-01-100-21000-000 Accounts Payable |
| $XX | Accounts Payable |
Journal entry for usage CSR à CRS Flocks
CSR à CRS Flocks | Debit | Credit | Set up in: |
01-01-100-12900-000 Inventory Turkey | $XX |
| Master à Inventory à Adjustment Code (GL tab). |
01-01-100-12900-000 Inventory Turkey | $XX |
| Master à Inventory à Adjustment Code (GL tab). |
01-01-100-13200-000 Water Meds Inventory |
| $XX | MasteràInventoryàInventory Type (Inventory GL account) |
You can run the Distribution Register to check your GL postings.
Will expense be included in Settlement?
For the expense to be included in the flock cost, the expense code will need to be configured in the settlement configuration. If it is not included it will not be taken into account in the settlements flock cost.
This is where it is determined how the expense will be a part of the settlement. We will just exclude the expense code from the configuration form so it does not get calculated in to the You can run the Distribution Register to check your GL postings.
Will expense be included in Settlement?
For the expense to be included in the flock cost, the expense code will need to be configured in the settlement configuration. If it is not included it will not be taken into account in the settlements flock cost.
i) Standards form.
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- Payment Cost: Administration expense code with a standard $amount=.0020, standard units=pounds, and net weight=310,000. When committing a settlement, the net weight * .0020 will be posted to the groups expenses. Posted $Amount of $620.00 = 310,000 * .0020
- Company Cost: Poult expense code with a standard $amount=.1400, standard units=birds and head placed=22,000. Water Medication expense code with NO standard $amount and actual expense cost of $478.18. The $amounts reported for each of the above would be Poult expense= $3,080 and Water Medication expense=$478.18 If expense codes with a standard $amount already have an expense code posted for them then use the actual $amount when reporting instead of standard; if poult expense of $4,500 already existed then Poult expense reported would be $4,500.
- Average Cost: Poult expense code with a standard $amount=.1400, standard units=birds and head placed=22,000. Water Medication expense code with NO standard $amount and actual expense cost of $478.18. The cost for each expense will be added together and compared to the cost for the flocks used for averages. The groups average cost of $3,558.18 will be used to calculate the group cost/unit. This will be average flocks cost/unit.
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